We are hiring an Executive Director!
We look forward to finding an energetic, resourceful and self-directed professional to lead the charge in this dynamic, hands-on role.
The St. Louis Christmas Carols Association (StLCCA) is a small but mighty 501(c)(3) non-profit organization with a 109-year-old mission of spreading joy through holiday caroling and supporting kids. Since 1911, our caroling collections have raised over $3 million to benefit local agencies that serve children.
During our “On-Season,” we recruit and coordinate volunteer carolers to perform in neighborhoods and at public venues throughout the St. Louis Metro area. We also have a semi-professional, costumed caroling group which performs at public/private holiday events for a fee. The majority of funds we raise are returned to the community through grants to 20+ children-focused agencies each year. Our quiet “Off-Season” includes helping to wrap up the previous season, prepare for the next, maintain occasional communications, etc.
Due to COVID, we recently added an innovative, virtual expression of our mission (Virtual Caroling Telegrams). The success and positive feedback of this program indicate that we may want to continue in future seasons.
General Work Schedule:
*We are open to negotiation/adjustment of schedule for the right candidate.
6-month “On-Season”: (Sep 1 - Feb 28)
September, October, November, December, January, February (full-time, ~40 hrs/week)
6-month “Off-Season”: (March 1 - Aug 31)
Minimal/as needed (~10 hrs/month)
*We will be hiring this new director in our Off-Season; first month of employment will include paid training in addition to what is listed above.
*This role can be mostly remote, or based in our private office in Clayton, MO. Weekly visits to this office are required to check mail, back up computer, pick up supplies, store inventory, etc.
Salary Range: $25k-$30k annual salary (see variable schedule outlined above), commensurate with experience,no benefits
Reports to: Chairman of the Board, Board of Trustees
Supervises: Volunteers, possible future assistant(s) or music director (the new Director will determine if, when and how to hire additional seasonal help, as determined in collaboration with the Board of Trustees and with consideration of our budget)
Collaborates with: Volunteers, donors, community partners, agencies
Position Summary / Responsibilities:
1. Daily Operations / Nonprofit Management
- Report to and work closely with the Board of Directors to seek their involvement in policy decisions, fundraising and to increase the overall visibility of the organization
- Strategic planning and implementation of operations and annual budget
- Managing all administrative and financial functions (bank accounts, deposits, paying bills, nonprofit filing, etc. with support from contracted accountant)
- Visit Clayton office at least 1x/week for mail pick up, computer backup, etc
- Manage voicemail inquiries, emails
2. Community Partnership Development / Management
- Serve as STLCCA’s primary spokesperson to community partners and general public
- Establish and maintain relationships with various organizations and utilize those relationships to strategically enhance STLCCA’s Mission
- Review and approve contracts for services
3. Caroling & Volunteer Recruitment, Coordination, Scheduling & Management
- Recruit & coordinate caroling efforts for numerous community caroling groups (neighborhoods and public venues) helping them manage their independent fundraising efforts
- Book our costumed singing groups for public events throughout holiday season, manage contracts, rehearsals, communication of logistics, volunteer sign-up
- Coordinate distribution of information, collection cans, materials, etc. to all carolers
- Coordinate collection of funds, all materials, feedback, paperwork, etc. from all carolers, events, etc
4. Collection/Distribution of Funds
- Calculate total seasonal collections and report results and impact to Board, volunteers and public
- In conjunction with the Board of Trustees, manage process of soliciting, reviewing and granting requests for funding from agencies serving children
5. Communications & Promotion
- Oversee marketing and other communications efforts to promote through media relations, website management, social media and email newsletters
- Serve as STLCCA’s primary spokesperson to community partners, media and general public
6. Program Management & Strategy
- Consider/develop additional revenue streams and opportunities for recruitment of volunteers, revenue, grant writing
- Other duties as assigned
The StLCCA Board of Trustees seeks an energetic, resourceful, and self-directed professional who is ready to lead the charge in this dynamic, hands-on role. Our ideal Executive Director will be:
Enthusiastic about promoting our mission, leading our organization forward and making this role their own!
A highly organized leader & strategic problem-solver who can juggle multiple projects at once, has a continuous improvement mindset and drive to develop/refine systems
An experienced “customer service” liaison who is skilled at developing rapport quickly with a wide variety of people and maintaining lasting relationships (volunteers, board, community partners, general public and media outlets)
A consistent, clear and professional communicator (strong written and verbal communications skills)
Able to evaluate and strengthen the efficiency and impact of our operations
An experienced leader (and willing to hire/manage a music director for our semi-professional caroling group, and an assistant for busy holiday months if needed)
Competent in either nonprofit operations or recruiting, motivating and retaining volunteers
Comfortable working independently, with integrity and sound judgment in all aspects of work
Equipped with functional technical skills with email, Zoom, spreadsheets, basic social media, Wix website updates, email newsletter as well as computer, printer, copier, phone, etc.
St. Louis Christmas Carols Association is a 501(c)(3) nonprofit, and an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.
Learn More & Apply:
We welcome candidates of all ages and backgrounds to apply. Please submit a letter of interest, resume, and contact information for 3 professional references to firstname.lastname@example.org, using “Executive Director” in the subject line. We look forward to learning about how your experience has prepared you to take on this leadership role. We will follow up with a phone discussion, prior to scheduling interviews with members of our Board of Trustees. Upon hire, we will provide a paid orientation, as well as an option of occasional consulting/contact with the previous Interim Director. Applications accepted until position is filled.